Bylaws of Troop 414

Link to Bylaws (please print last page and return)

Link to BSA Troop Resource Survey

 

Troop 414 Bylaws                                                       Revised: Apr 2019 | Pg 1

BSA SCOUT TROOP 414 BYLAWS

Council: Laurel Highlands

District: Beaver Valley

Charter Organization: Rehoboth Evangelical Lutheran Church

 

Article I. DOCUMENT

Section 1.01 PURPOSE

  1. a) The purpose of this document, BSA Scout Troop 414 Bylaws (here in referred to as ‘bylaws’) is to provide definition, purpose, guidelines, rules and regulations regarding the membership, organization, operation and function of Troop 414.

 

Section 1.02 INTENT

 

  1. a) These bylaws are intended to supplement the BSA rules and regulations.
  2. b) In the event that these bylaws do not address a specific situation/scenario, the bylaws will serve as a guide and the intent of the scout spirit will be followed in all decisions.

Article II. MISSION STATEMENT

 

Article II. MISSION STATEMENT

Section 2.01 MISSION

 

  1. a) The mission of BSA Troop 414 is to prepare male youth in the Economy Borough area to make good, ethical and moral choices over their lifetimes through character development and by instilling in them the values set forth in the Scout Oath and Scout Law

.

Article III. ORGANIZATION OF THE TROOP

Section 3.01 TROOP COMMITTEE

 

  1. a) The Troop Committee is comprised of all registered adult members of Troop 414 and

is responsible for the overall direction and management of the Troop.

  1. b) The Troop Committee must have a minimum of six members, one of who serves as

the Troop Committee Chairperson, to comply with BSA regulations.

  1. c) It is desirable to have a majority of Troop Committee members present to conduct a meeting; however, a Committee meeting can be conducted at the discretion of the Committee Chairperson.  Any motions must be tabled until a quorum of Committee members are present. Multiple committee positions held by the same adult member shall count as 1 and any vacant positions shall not be counted until filled.

 

    Revised Apr 2019 | Pg 2

 

  1. d) Only Troop Committee members are entitled to vote on Troop Committee matters. The registration process must be completed through the local council before voting rights are granted.
  2. e) The Committee Chairperson, Scoutmaster and Institutional Representative(Charter Organization) has no vote on Troop Committee matters.
  3. f) All Troop Committee matters must have a majority vote of those Troop Committee

members in attendance to pass.

  1. g) Current recognized Troop Committee positions are as follows:
  2. Chairman – (see responsibilities listed in next section)  
  3.  Secretary – responsible for meeting minutes and Troop correspondence
  4. Treasurer – responsible for maintaining Troop finances
  5. Advancement – responsible for advancement record keeping
  6. Outdoors – responsible for all areas regarding outings
  7. Ways & Means – responsible for fundraising activities
  8. Recycling – responsible for recycling activities
  9. Communications – responsible for maintenance of the website and electronic      communication programs
  10. Bylaws – responsible for the maintenance of the bylaws
  11. Quartermaster – responsible for storing and maintaining troop equipment

 

  1.     h) The Troop Committee may be reorganized on an as needed basis, based on a recommendation of the Committee Chairperson, and upon approval of a majority vote or whenever Committee position is vacated.
  2.     i) Committee members may volunteer to fill a vacant position and will assume the responsibilities of that position upon approval of a majority vote at the next scheduled Committee meeting.
  3.      j) Committee meetings are open to all non-registered parents/guardians within the

Troop and Chartered Organization members as spectators.

  1.     k) The Troop Committee responsibilities include:
  2. Adheres to and enforces the policies and regulations of the BSA
  3. Adheres to and enforces these bylaws
  4. Operates the Troop to ensure permanency
  5. Recruitment and training of quality leaders
  6. Selection of Troop Committee Chairperson, subject to approval of the Charter

Representative

  1. Assist the Charter Representative in selecting a Scoutmaster
  2. Development of community service projects
  3. Arrangements for transportation for outings
  4. Planning and assistance in fund-raising
  5. Providing for special needs and assistance for individual Scouts

          Revised Apr 2019 | Pg 3

  1. Serve on boards of review and courts of honor.
  2. Maintaining records of Troop finances and advancement
  3. Assistance in the charter renewal process
  4. Securing tour permits for any activities as required
  5. Provide safe and adequate meeting facilities
  6. Purchase and maintenance of Troop equipment and supplies
  7. Provide positive encouragement to scouts, and ensure that the code of conduct

               and safety is followed at all Troop events.

  1. Promotes active involvement and participation in Troop activities by parents to the     extent possible  
  2. Work together in unity as a Troop
  3. a) A Troop Committee Chairperson, Committee member, Scoutmaster or Assistant Scoutmaster who is not fulfilling their obligations or not abiding by the rules set forth by the Troop Committee or as listed in the Troop bylaws may be asked to resign by majority vote of the Troop Committee at a meeting fully and openly advertised at least 7 days in advance and to which all Committee members have been invited.

 

Section 3.02 TROOP COMMITTEE CHAIRPERSON

 

  1. a) The Troop Committee Chairperson is selected by a majority vote of the Troop

Committee, subject to the approval of the Charter Representative.

  1. b) As a Committee member the Troop Committee Chairperson must fulfill the responsibilities listed in the previous section as well as the following additional responsibilities:
  2. Organizes the Troop Committee to see that all functions are delegated,

                          coordinated, and completed.

  1. Maintains close communication with the Charter Representative and the

                           Unit Commissioner on appropriate Troop related matters.

  1. Ensures that adult leaders have training opportunities.
  2. Interprets national and local council policies to the Troop and ensures these     policies are being followed.
  3. Creates and follows an agenda for Troop Committee meetings.
  4. Works closely with the Scoutmaster to understand the needs of the Troop.
  5. Calls, presides at and promotes attendance at monthly Troop Committee

                          Meetings.

  1. Ensures Troop representation at District Roundtable meeting.
  2. Arranges for charter reviews and re-charters the Troop annually.

 

Section 3.03 SCOUTMASTER

 

  1. a) The Scoutmaster is selected by the Charter Representative, with recommendation

    of the Troop Committee.

 

Revised Apr 2019 | Pg 4

 

  1. b) The Scoutmaster has the following responsibilities:
  2. Adheres to and enforces the policies and regulations of the BSA and these

   Bylaws.

  1. Fosters the concepts and themes of the BSA.
  2. Works with adult leadership and parents to provide a superior scouting experience to     all members of the Troop.
  3. Provides Troop status on activities, events, issues or concerns at the Committee meetings.
  4. Recruits Assistant Scoutmasters, subject to Committee approval.
  5. Guides Patrol Leaders Council (PLC) in planning the Troop program.
  6. Trains and guides youth leaders to run the Troop.
  7. Helps Scouts grow through character development and encourages them to        

learn for themselves.

  1. Active participation and attendance for all Troop activities, meetings, and

outings (75% or higher).

  1. c) The Scoutmaster has a discretionary spending limit of $50.00 per month.

 

Section 3.04 ASSISTANT SCOUTMASTER

 

  1. a) Assistant Scoutmasters are typically assigned to a Patrol and are responsible to the

Scoutmaster in the following capacities:

  1. Serves as an advisor and adult resource for the Patrol(s).
  2. Supports the Patrol Leader(s) and Assistant Patrol Leader(s) with advice and

counseling.

  1. Serves as the ‘acting’ Scoutmaster in the absence of the Scoutmaster.
  2. Assigned to special functions as needed.

Section 3.05 ADULT LEADERSHIP

 

  1. a) The Scoutmaster and Assistant Scoutmasters are required to attend training as their time permits (Scoutmaster Fundamentals, University of Scouting, etc.). The cost of training will be reimbursed by the Troop.
  2. b) Adult leaders are encouraged to attend training, including Fast Start training and Basic leadership training. The cost of training may be reimbursed, provided sufficient funds are available and subject to approval of a majority vote of the Troop Committee.
  3. c) All adults registered with the Troop are required to complete Youth Protection,

         Risk Zone.

 

Revised Jan 2019 | Pg 5

  1. d) A minimum of two-deep registered adult leadership is required for all Troop activities. Additional registered adults may be required as needed to keep within the BSA ratio regulations.

 

Section 3.06 YOUTH MEMBERSHIP (SCOUTS)

  1. a) Any boy who has completed 5th grade, or is 11 years old, or who has earned the Arrow of Light Award, but has not reached the age of 18, may apply for membership as a Scout in the Troop.

B)Toop membership will require the approval of a majority vote of the Troop

    Committee only in the event of the following:

  1. Troop leadership, facilities, and/or resources are of constrained to the point that new membership would be detrimental to the safe operation of the troop. (In this instance, priority will be given to applicants with siblings in the troop and parishioners of the Charter Organization).
  2. Special circumstances, prior behavioral issues or unethical/criminal behavior as

         warranted.

  1. c) Scouts are organized into small working groups known as Patrols and are guided

by the youth leaders known as the Patrol Leaders Council (PLC).

 

Section 3.07 PATROLS

 

  1. a) The Troop fosters the Patrol Method, in which Scouts function and operate within

smaller working groups.

  1. b) A Patrol is a subdivision of the Troop, which allows the Scouts to organize and

operate in a more manageable environment due to its smaller size.

  1. c) Patrol size and make-up will be determined by the SPL with input from the

    Scoutmaster and Troop Committee.

  1. d) Patrol(s) are boy-led by a Patrol Leader, who is assisted by an Assistant Patrol

    Leader.

  1. e) Communications to and from Scouts are expected to be through their Patrol Leaders (or Assistant Patrol Leader, in the event a Patrol Leader is unavailable). If neither are available Scouts should contact the Senior Patrol Leader or Assistant Senior Patrol Leader(s).

 

Section 3.08 YOUTH LEADERSHIP (PLC)

 

  1. a) The Patrol Leaders Council, or PLC, is a group of scouts that provides the Youth

Leadership in the Troop.

  1. b) Planning and conduct of Troop meetings and activities is the responsibility of the

PLC.

  1. c) The PLC is comprised of the following:
  1. Senior Patrol Leader

           Revised Apr 2019 | Pg 6

 

  1. Assistant Senior Patrol Leader(s)
  2. Troop Quartermaster
  3. Troop Scribe
  4. Patrol Leader(s)
  5. Assistant Patrol Leader(s)
  6. d) Adult guidance is provided by the Scoutmaster, Assistant Scoutmaster(s) and

registered adults.

  1. e) The PLC plans and organizes Troop activities during the PLC meetings which are held 30 minutes prior to the weekly Troop meetings and monthly on the first Sunday of the month (following Roundtable) at 6pm.
  2. f) Youth Leadership patches will be provided by the Troop, assuming that sufficient

funds are available; otherwise they will be the responsibility of the scouts/parents.

 

Section 3.09 SENIOR PATROL LEADER (SPL)

 

  1. a) The SPL has many responsibilities, first and foremost is leadership of the PLC and working with the troop to develop, and implement the scouting program of their design.
  2. b) The SPL, serves as the Troop’s leader at all Troop functions and ensures all scouts

in their patrols are working together to achieve program goals.

  1. c) The SPL serves as a representative of the Troop; an example is the attendance of

SPL meetings at summer camp or camporees.

  1. d) The SPL is expected to make use of his Assistant Senior Patrol Leader(s) (ASPL),

by coordinating and delegating assignments to them.

  1. e) The SPL is responsible to the Scoutmaster and Assistant Scoutmaster(s).
  2. f) Other SPL duties include:
  3. Appointing ASPL(s) with the approval of the Scoutmaster
  4. Ensures the Troop is prepared to take part in all Troop activities
  5. Show and help develop Troop spirit
  6. Work with other Troop leaders to make the Troop run well
  7. Know what patrol members and other leaders can do
  8. Set a good example
  9. Wear the Scout uniform correctly
  10. Live by the Scout Oath and Law
  11. Initiates communication (phone/email) to scouts and responds back to the

Scoutmaster when all scouts have been contacted. g) A scout should be in the troop at least a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of SPL.

 

    

Revised Apr 2019 | Pg 7

 

Section 3.10 ASSISTANT SENIOR PATROL LEADER (ASPL)

  1. a) Assists SPL in running the troop and acts as SPL in the absence or at the request of

   the SPL. The ASPL is responsible to the Senior Patrol Leader.

  1. b) ASPL duties include:
  2. Performs tasks assigned by the SPL
  3. Acts as SPL in the absence of the SPL
  4. Actively help make sure the troop is prepared to take part in all troop activities
  5. Show and help develop troop spirit
  6.  Work with other troop leaders to make the troop run well
  7. Coordinates with Quartermaster, Scribe, Historian, Librarian, and Chaplain’s

Aide as needed

  1. Know or learns what patrol members and other leaders can do
  2. Set a good example
  3. Wear the Scout uniform correctly
  4. Live by the Scout Oath and Law
  5. Show and help develop scout spirit
  6. Assists with communication (phone/email) to scouts and responds back to the

SPL when all scouts have been contacted.

  1. c) A scout should be in the troop at least a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of ASPL.

 

Section 3.11 TROOP QUARTERMASTER

 

  1. a) Works with Adult Quartermaster or Scoutmaster to supervise the purchase,

maintenance, replacement and issuing of Troop equipment.

  1. b) Responsible for instructing Scouts in the proper use of equipment and maintaining

inventory of Troop equipment and trailer.

  1. c) The Quartermaster is responsible to the SPL/ASPL(s) and Scoutmaster.
  2. d) Quartermaster duties include:
  3. Acts as SPL/ASPL in the absence of the SPL or ASPL
  4. Keep a record of troop equipment
  5. Keep equipment in good repair and report needed repairs
  6. Keep equipment storage area neat and clean
  7. Issue equipment and see that it is returned in good order
  8. Suggest new or replacement items
  9. Work with Adult Quartermaster or Scoutmaster
  10. Set a good example

Revised Apr 2019 | Pg 8

 

  1. Wear the Scout uniform correctly
  2. Live by the Scout Oath and Law
  3. Show and help develop Scout spirit
  4. e) A scout should be in the troop at least a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of Troop Quartermaster.

 

Section 3.12 TROOP SCRIBE

 

  1. a) Documents actions and decisions made in the Patrol Leaders Council.    
  2. b) The Scribe is responsible to the SPL/ASPL, and webmaster; additionally works

with the troop committee members.

  1. c) Scribe duties include:
  2. Keeps minutes of the PLC/Troop meetings and writes thank you letters.
  3. Record attendance
  4. Assist advancement in troop records and on Troop/Team Advancement chart
  5. Work with appropriate troop committee members responsible for records and

               advancement

  1.  Set a good example.
  2. Wear the Scout uniform correctly
  3. Live by the Scout Oath and Law
  4. Show and help develop Scout spirit
  5. d) A scout should be in the troop at least a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of Troop Scribe

.

Section 3.13 TROOP HISTORIAN

 

  1. a) Documents troop activities by keeping a troop activity log and a troop community

service log.

  1. b) The Historian is responsible to the SPL/ASPL
  2. c) Historian duties include:
  3. Records the history of the Troop activities and maintains the Troop’s scrapbooks/photo albums/electronic history.
  4. Gather pictures and facts about past activities of the troop and keep them in scrapbooks
  5. Take care of troop keepsakes and information files
  6. Keep information about troop alumni
  7. Coordinates with the Troop Webmaster to post Troop historical information to

the web site

  1. Set a good example

Revised Apr 2019 | Pg 9

  1. Wear the Scout uniform correctly
  2. Live by the Scout Oath and Law
  3. Show and help develop Scout spirit
  4. d) A scout should be in the troop at least a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of Troop Historian.

 

Section 3.14 TROOP LIBRARIAN

 

  1. a) Maintains and issues books and merit badge pamphlets from the Troop library.

Suggests new books to purchase and add to the Troop Library.

  1. b) The Librarian is responsible to the SPL/ASPL.
  2. c) Librarian duties include:
  3. Establish and maintain a troop library
  4. Keep records on literature owned by the troop
  5. Add new or replacement items as needed
  6. Have literature available for borrowing at troop meetings
  7. Follow up on late returns
  8. Set a good example
  9. Wear the Scout uniform correctly
  10. Live by the Scout Oath and Law
  11. Show and help develop Scout spirit
  12. d) A scout should be in the troop at least a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of Troop Librarian.

Section 3.15 CHAPLAIN’S AIDE

  1. a) Assist the troop chaplain or religious coordinator in meeting the religions needs of troop members
  2. b) The Chaplain’s Aide is responsible to the SPL/ASPL and works with the Troop

Chaplain.

  1. c) Chaplain’s Aide duties include:
  2. Keep troop leaders appraised of religious holidays when planning activities
  3. Plan and present prayer for all meetings and activities
  4. Encourage saying grace at meals while camping or on activities
  5. Lead “Scouts Own” services on campouts
  6. Tell troop members about the religious emblems program for their faith
  7. Set a good example
  8. Wear the Scout uniform correctly
  9. Live by the Scout Oath and Law
  10. Show and help develop Scout spirit

 

Revised Apr 2019 | Pg 10

 

  1. d) A scout should be in the troop at least a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of Chaplin’s Aide.

 

Section 3.16 ORDER OF ARROW REPRESENTATIVE (OA)

 

  1. a) Represent the troop at OA functions and troop activities.
  2. b) OA Rep duties include:
  3. Attend OA monthly meetings at roundtable
  4. Report OA events and news to troop
  5. Participate in OA functions at scout activities
  6. Recruit new and existing members to take an active part in OA functions
  7. c) A scout should be in the troop at least a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of OA Representative.

 

Section 3.17 PATROL LEADER (PL)

 

  1. a) The Patrol Leader coordinates the patrol’s activities; with a primary focus on

communicating with members of his patrol.

  1. b) The Patrol Leader is responsible to the SPL/ASPL.
  2. c) Patrol Leader duties include:
  3. Patrol Leader appoints an Assistant Patrol Leader
  4. Patrol Leader will read and be familiar with the information contained in the

Patrol Leader’s Handbook

  1. Help Assistant Patrol Leader develop leadership skill by delegating appropriate

leadership duties

  1. Plan and lead patrol meetings and activities
  2. Responsible for menu prep and purchases needed for activities and outings
  3. Keep patrol members informed
  4. Assign each patrol member a task and help them succeed
  5. Represent the patrol at all patrol leaders’ council meetings
  6. Prepare the patrol to take part in all troop activities
  7. Show and help develop patrol spirit
  8. Work with other troop leaders to make the troop run well
  9. Know what patrol members and other leaders can do
  10. Set a good example
  11.  Wear the Scout uniform correctly
  12. Live by the Scout Oath and Law

Revised Apr 2019 | Pg 11

 

  1. Show and help develop Scout spirit
  2. Initiate phone/email communication to patrol and responding back to

SPL/ASPL when all patrol members have been contacted

  1. d) A scout should be in the troop a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of Patrol Leader having already served as an Assistant Patrol Leader, so he has had the opportunity to attend the Patrol Leaders Council. Exceptions to this rule must have the approval or the Scoutmaster.

Section 3.18 ASSISTANT PATROL LEADER (APL)

 

  1. a) The Assistant Patrol Leader’s job is to assist the Patrol Leader as needed, filling in for the Patrol Leader in his absence.
  2. b) The Assistant Patrol Leader is responsible to the Patrol Leader.
  3. c) Assistant Patrol Leader duties include:
  4. Plan and lead patrol meetings and activities
  5. Keep patrol members informed
  6. Prepare patrol to take part in all troop activities
  7. Assist with preparation of patrol menu and purchases needed for patrol

activities

  1. Lead the patrol in the patrol leader’s absence
  2. Represent the patrol at all patrol leaders’ council meetings in the patrol leaders

absence

  1. Show and help develop patrol spirit
  2. Work with other troop leaders to make the troop run well
  3. Set a good example
  4. Wear the Scout uniform correctly
  5. Live by the Scout Oath and Law
  6. Show and help develop Scout spirit
  7. Assists with phone/email communication to patrol and responding back to PL

when all patrol members have been contacted

  1. d) A scout should be in the troop at least a year before accepting the position of Assistant Patrol Leader.

 

Section 3.19 WEBMASTER

 

  1. a) Work with the Adult Communications Chair to develop and maintain web content.
  2. b) The Webmaster is responsible to the Senior Patrol Leader and Assistant Senior

Patrol Leaders.

  1. c) Webmaster duties include:

 

Revised Apr 2019 | Pg 12

 

  1. Meets with the Adult Communications Chair to learn how to access and create information in the website programing language and applications. No prior experience is needed.
  2. Create one new static page for the Troop’s website.
  3. Check all links of the website once a month and correct any that are no longer

working.

  1. Makes updates to Troop’s web page relating to scout participation in events, works with scribe and historian.
  2.  Set a good example
  3. Wear the Scout uniform correctly
  4. Live by the Scout Oath and Law
  5. Show the Scout spirit
  6. d) A scout should be in the troop at least a year and attained the rank of First Class scout (provided that there are scouts with the rank of First Class scout and above available for the position) before considering the position of Troop Webmaster.

 

Article IV. TROOP OPERATION

Section 4.01 PROGRAM

 

  1. a) The Troop delivers the scouting program thru activities at regularly scheduled troop meetings, and various outdoor activities including weekend camping, weekly summer camps, and an annual spring trip.
  2. b) Additional high adventure outings are available for older scouts who have reached

the age of 14.

  1. c) Teaching, training and encouraging boys to be leaders is the core of Scouting. Scouts learn by doing, and what they do in the Troop is lead their patrols and their troop.
  2. d) Scouts will also learn skills of interest by earning merit badges, some of which are required and others of which are elective in order to advance thru the program.

 

Section 4.02 PLANNING

  1. a) Planning for the upcoming year is held annually, typically in August.
  2. b) All scouts are invited to attend and participate in planning the activities and events

for the upcoming year.

 

Section 4.03 UNIFORMS

 

  1. a) Scouts are expected to wear a clean, neat and properly configured Scout uniform

as outlined below.

  1. b) The Troop 414 Field Uniform, also known as Class A, shall consist of the

following:

Revised Apr 2019 | Pg 13

  1. Official BSA khaki shirt (long or short sleeved)
  2. BSA insignia, including:
  3. US Flag
  4. World Crest

iii. Laurel Highlands Council Patch

  1. Troop 414 Patch or 414 Unit Numbers
  2. Current Rank Patch
  3. BSA Epaulets
  4. BSA bolo tie
  5. Troop approved 414 hat.
  6. Scouts are urged, but not required, to obtain the following regulation BSA

apparel:

  1. BSA pants or BSA shorts
  2. BSA socks

iii. BSA belt

  1. Clean blue jeans in good condition may also be worn. Torn or baggy jeans that

are worn off the hips are not considered appropriate.

  1. Generic olive drab pants may be substituted for the official BSA pants.
  2. OA Scouts should wear their OA sash only for sanctioned OA events.
  3. Leaders may wear Wood Badge insignia as appropriate.
  4. c) Field uniforms (Class A) are to be worn at all troop meetings and other scout

functions unless otherwise specified.

  1. d) The Troop 414 Activity Uniform, also known as a Class B, shall consist of the

following:

  1. Official BSA tee shirt or Troop 414 T shirt
  2. BSA theme shirts, i.e. Spring Trip or Summer Camp
  3. Clean blue jeans
  4. Approved Troop 414 hat
  5. e) Activity Uniforms may be worn to meetings following weekend activities where Field Uniforms were worn. Scouts not attending weekend activities are still required to wear Field Uniforms.
  6. f) Scouts are permitted to wear the Boy Scout uniform upon registration with the

Troop.

  1. g) Parents are responsible for the purchase of uniforms.
  2. h) No open toed shoes of any kind may be worn to Troop meetings
  3. i) Boots are recommended for all hikes and other outdoor activities, camporees, and

summer camp.

  1. j) At summer camp, open toed sandals, flip-flops, shower thongs; etc. will be

permitted in the shower or waterfront areas only.

 

Section 4.04 MEETINGS

 

  1. a) Troop meetings are held weekly during the school year on Monday evening’s

Revised Apr 2019 | Pg 14

 

beginning at 7:00pm for an hour and a half.

  1. b) Regular Monday troop meetings will be canceled on days that Ambridge Area School District cancels school or evening activities due to adverse weather conditions.
  2. c) Regular Monday troop meetings that fall on a holiday when there is no school will be held at the discretion of the PLC and approval of the Scoutmaster. The PLC will decide at least 1 month in advance if the regular troop meeting will be held on these occasions.

 

Section 4.05 RANK ADVANCEMENT

 

  1. a) Scouts will hold a rank based on their achievements in the program as prescribed

by the BSA and outlined in the Scout Handbook.

  1. b) The ranks in ascending order are as follows:
  2. Tenderfoot
  3. Second class
  4. First class
  5. Star
  6. Life
  7. Eagle
  8. c) Provided Eagle the BSA Joining Requirements have been met, most boys, upon

joining the troop, will hold the title of Scout. These include the following:

  1. Cub scouts crossing over into the Troop
  2. New members that have no prior scouting experience
  3. d) Scouts who transfer into the Troop from another unit will hold the rank as

documented from their transferring council.

  1. e) Scouts are eligible for Rank Advancement when they have successfully completed the requirements for that rank as outlined in the Scout Handbook and upon a recommendation of the Board of Review.
  2. f) Rank Advancement patches will be provided by the Troop, assuming that sufficient funds are available; otherwise they will be the responsibility of the scouts/parents.

 

Section 4.06 BOARDS OF REVIEW

 

  1. a) The Troop will follow all of the guidelines set by the BSA with regards to the requirements needed for a scout to be advanced to the rank they are requesting.
  2. b) Scouts appearing before a Board of Review, must bring their BSA Scout handbook and must be in full Class A uniform as outlined in Section 4.03.
  3. BSA approved Class A shirt with the patches attached
  4. c) If a scout is not properly prepared with the items listed above, the review will not

take place and will need to be rescheduled.

  1. d) Adult leaders sitting on a Board of Review must adhere to the following requirements:

Revised Apr 2019 | Pg 15

 

  1. Must be an active registered leader with Troop 414
  2. Must be in Class A uniform
  3. e) The advancement chair, or adult chairing the review if the advancement chair is not available, must have all of the paperwork needed to file for the rank advancement and the paperwork should be filed, as required, in a timely fashion for the scout.

 

Section 4.07 FUNDRAISING

 

  1. a) Scouts participation is mandatory with the following Troop fundraising events:
  2. Spaghetti dinners (held on Election Days) & set up as scheduled.
  3. Recycling – Scouts unable to attend recycling when scheduled are expected to coordinate another scout to attend in their place.
  4. Additional fundraising events that benefit the operation of the Troop.
  5. b) Fundraising events may be scheduled on an as-needed basis. These funds will go towards the Troop’s general fund for operational costs or other items as deemed necessary by the Troop Committee.
  6. c) Scouts will also have the opportunity to participate in fundraising events that will directly benefit the scout by having a portion of the funds available for use by the scout for BSA related events and equipment.
  7. For regular fundraising events, the portion of the fundraising funds available to the scouts will be distributed to each participating scout by the Troop Treasurer for use to pay for scout-related events, materials and equipment. The funds will be maintained by the Troop Treasurer. The distribution of funds to each individual scout will be based on the total funds divided by the cumulative sum of all hours for all participating scouts multiplied by the individual scout’s recorded participation hours as submitted by the Ways ‘N Means Chair
  8. For non-regular or “special” fundraising events, the distribution of the portion of the fundraising funds available will be outlined in advance by the adult leader responsible for organizing the fundraising event and presented to the Troop Committee for review and approval prior to commencement of the event.
  9. e) Monies collected during fund-raisers are the responsibility of the Scouts’ parents. Such monies are to be turned in promptly to the Ways and Means chair or the Troop Treasurer.
  10. f) Failure to remit any fundraiser monies to the Troop by the specified deadline shall

result in one oral request by the Treasurer.

  1. g) The Scout will not be permitted to attend any Troop functions other than Troop

meetings until the fundraising monies have been remitted to the Troop.

  1. h) Failure to respond to any oral request for fundraising monies within fifteen (15) days shall result in a written request by certified letter. Such certified letter shall state that failure to remit such monies or make a satisfactory schedule of payments shall result in legal action by the Troop to collect it.

Revised Apr 2019 | Pg 16

 

  1. i) A recipient of a certified letter requesting funds due the Troop shall have a fifteen

(15) day period from the date of the letter to respond to the same.

  1. j) Failure to respond to such a request shall result in legal action to collect the funds

due the Troop.

 

Section 4.08 FINANCES

 

  1. a) The Troop Committee will determine the amount for dues and registration, each

year.

  1. b) Dues and registration may be paid by the Troop, as finances permit, as determined

by the Committee.

  1. c) In those years when Scouts and Adult Leaders are responsible for paying dues and registration, such amounts shall be paid to the Treasurer by the first Troop meeting in October or by a deadline determined by the Troop Committee.
  2. d) Scouts who commit to events with fees are responsible to pay those fees, unless the adult leadership associated with the activity can cancel the Scout’s participation early enough to avoid a financial burden to the Troop.
  3. e) If the Committee determines that the Troop finances are sufficiently sound, the Committee may, at its discretion, authorize the use of Troop funds to pay for the cost of attending summer camp for Adult Leaders. Eligible adult leaders are those who will be in attendance at summer camp for at least three days and who have been active leaders.
  4. f) Adult Leaders will be considered as ‘active’ if they are a registered member of the Troop and provide substantial value to the organization and operation of the Troop, as deemed by the Troop Committee.
  5. g) In cases where there are multiple adult leaders from the same household, the active requirement for one leader will be satisfied through the combined participation of all leaders from that household. More than one leader from the same household may qualify for Troop sponsorship of the cost of summer camp if they individually satisfy the requirements stated above.
  6. h) The Troop Treasurer shall maintain appropriate records of the Troop’s funds,

revenues and expenses.

  1. i) The Treasurer shall reconcile the Troop’s financial accounts monthly and shall

make monthly reports to the Troop Committee.

  1. j) Special purpose funds, shall be maintained in the Troop’s checking account or

savings account, as determined by the Troop Committee.

  1. k) Fundraising monies earmarked for an individual scout’s use will be maintained by the Troop treasurer and will revert back to the Troop’s general fund should the scout leave the Troop. The only exception is if the scout transfers to another Troop; the funds will be transferred to that Troop, upon written request to the Troop Treasurer to have the funds transferred.
  2. l) Junior Leader Training (JLT/Twin Arrow) may be funded at the rate of $100.00

for the week of training, as determined by the Troop Committee.

Revised Apr 2019 | Pg 17

 

  1. m) Fees for Scout Training that will enhance leadership in the development of the Scout may be paid by the Troop up to the cost of $15 per session, as determined by the Troop Committee.
  2. n) Based on a Scout’s individual needs, special requests for financial aid can be

honored based on a Troop Committee motion and vote for approval.

  1. o) Signature card(s) for the Troop’s accounts will be updated annually in September

by the Troop Treasurer.

Section 4.09 RULES & REGULATIONS

 

  1. a) A Scout will be considered ‘active’ in his unit if:
  2. The Scout is registered in his unit (registration fees are current)
  3. The Scout has not been dismissed from his unit for disciplinary reasons
  4. The Scout is engaged by his unit leadership on a regular basis (informed of unit

activities through Scoutmaster Conference, email or personal contact, etc.)

  1. The Scout is in communication with the unit leader on a quarterly basis
  2. b) The Troop may not modify the definition of “active”; this is a BSA national

standard.

  1. c) If the Scout does not initiate communication, the unit leader is to contact the Scout

and ask if the youth wishes to remain in Scouting. If the answer is negative, then the unit leader should no longer communicate with the Scout. If the answer is affirmative, the unit leader should provide the unit calendar. After six months of nonparticipation, the unit leader may cease to contact with the youth and drop the Scout from the unit at re-charter time.

  1. d) The Scout may return to the unit at any time while on the unit charter. Any time a Scout is dropped from a charter, the youth may re-apply to a unit for readmission; the acceptance of the application is at the discretion of the Troop Committee. The youth would be reinstated at the rank and level that can be documented by either the Scout or the Troop subsequent to confirmation by Laurel Highlands Council.
  2. e) Scouts are expected to attend Courts of Honor, Scout Sunday, and all Troop

required functions.

  1. f) Scouts that cannot attend a Troop function are expected to notify the Scoutmaster

or Committee Chairperson.

  1. g) Scouts are expected to set a good example for others by following the Scout Law

and Scout Oath.

  1. h) Scouts are required to be current on Troop financial obligations.
  2. i) Scouts not in good standing cannot advance in rank or participate in outings or

activities without approval from the Scoutmaster.

  1. j) Scouts attending meetings are required to stay in the meeting area unless

authorized by adult leadership to go elsewhere in the building.

  1. k) Scouts are expected to maintain a notebook for scouting related material (notes,

projects, merit badges etc.).

 

Revised Apr 2019 | Pg 18

 

  1. l) Issues/concerns regarding Troop matters may be addressed to the Scoutmaster, Assistant Scoutmaster(s), or any Troop Committee member and will be addressed in a timely manner. If the issue/concern is with the Scoutmaster or Committee Chairperson, the matter should be addressed to the Charter Organization Representative. For the protection of the person(s) involved, open discussion of the matter at hand should be refrained from until the matter has been addressed. At no time is it acceptable for Scouts to witness confrontations between adults or hear discussions about other Scouts, leaders or parents.

 

Section 4.10 CODE OF CONDUCT / BEHAVIOR

  1. a) Scouts are expected to exhibit appropriate behavior at all times. The Scout Oath

and Scout Law will serve as the Troop Code of Conduct at all times.

  1. b) Scouts and Adults shall exhibit behavior appropriate to the spirit and letter of the

Scout Oath, Law, and Motto.

  1. c) No Smoking, No Drugs, and No Alcohol are permitted at troop functions by either

Scouts or Adults.

  1. d) Troop policy at any meeting/activity will not tolerate hitting, bullying, pushing, degrading comments regarding another Troop member, or any other behavior unbecoming as a Scout. At no time will a Scout be physically or verbally abused by anyone.
  2. e) Discipline will be warranted for any Scout found to be:
  3. Using any form of Drugs, Alcohol or Tobacco
  4. Committing acts of physical violence, aggression, bullying, or excessive

teasing

  1. Using foul language
  2. Insubordinate to Scout and/or adult leadership
  3. Causing the willful destruction of Troop equipment 6. Causing the willful destruction of public or private property
  4. Leaving a Scouting activity area without permission
  5. Disruptive to the group
  6. Using unnecessary roughness during Scouting activities or games
  7. Willfully breaking the Troop Code of Conduct

 

Section 4.11   DISCIPLINE

 

  1. a) In the event a situation occurs that warrants a Scout to be disciplined, there will be

at least two adults present at all times.

  1. b) At no time will a Scout be verbally or physically abused by anyone.

 

Revised Apr 2019 | Pg 19

  1. c) Discipline will be administered in a series of progressive steps.

First Offense:

  1. The Scoutmaster, adult event leader (or another adult attending the event) and the Committee Chairman (or designee) will:
  2. Meet with the Scout immediately (or as soon as practical), to discuss and

verify the infraction.

  1. Upon verification, contact the parent(s)/guardian(s) of the Scout and

verbally make them aware of the infraction.

iii. Assign an appropriate consequence if one has not been assigned

  1. Ensure that the Scout and parent(s)/guardian(s) understand that further

misconduct will lead to further disciplinary action.

  1. The Scoutmaster and/or the Committee Chairman will document the incident,

detailing the infraction, pertinent dates, and a brief summary of the resolution.

  1. The incident documentation will be reviewed by the Troop Committee at the

next scheduled meeting and recorded as part of the meeting minutes.

Second Offense: 1. The Scoutmaster and the Committee Chairman (or designee) will:

  1. Meet with the Scout and at least one of the Scout’s parent(s)/ guardian(s) immediately (or as soon as practical) to discuss and verify the infraction.
  2. Upon verification, the Scout and his parent(s)/guardian(s) are to be reminded of the expectations of the Boy Scouts of America, this Code of Conduct, and the Scout’s desire to remain with Troop is to be verified.

iii. Reach an agreement with the Scout and his parent(s)/guardian(s), such that further misconduct on part of the Scout will lead to further disciplinary action, up to and including a request that the Scout leaves Troop.

  1. The Scoutmaster and/or the Committee Chairman will document the incident, detailing the infraction, pertinent dates, a brief summary of the resolution, and the acknowledgement that further misconduct will lead to potential dismissal from Troop. This document is to be signed and dated by all participants and duplicated before adjourning. The original document will be kept by the Troop, and the duplicate will be given to the Scout’s parent(s)/guardian(s).
  2. The incident documentation will be reviewed by the Troop Committee at the

next scheduled monthly meeting and recorded as part of the meeting minutes.

Third Offense:

  1. The Scoutmaster and the Committee Chairman (or designee) will:
  2. Meet with the Scout and at least one of the Scout’s parent(s)/ guardian(s) immediately (or as soon as practical) to discuss and verify the infraction.
  3. Upon verification, conduct a special Committee meeting to formally decide if the Scout will be requested to leave the Troop and return all Troop materials/equipment in his possession based on a majority vote of the Troop Committee at a meeting fully and openly advertised at least 7 days in advance and to which all Committee members have been invited.

revised Apr 2019\ pg 20

 

iii. Assist the Scout and his parent(s)/guardian(s) in locating another Troop if

requested.

  1. The Scoutmaster and/or the Committee Chairman will document the incident, detailing the infraction, pertinent dates, and a summary of the Committee’s recommendation. This document is to be signed and dated by all participants and duplicated before adjourning. The original document will be kept by the Troop, and the duplicate will be given to the Scout’s parent(s)/guardian(s).
  2. The incident documentation will be reviewed by the Troop Committee at the

next scheduled monthly meeting and recorded as part of the meeting minutes.

  1. d) If the incident is of such an egregious nature that another Scout, Adult, or the operation of the Troop is determined to be in jeopardy, the Committee can at its discretion, decide to handle the incident as prescribed under the Third Offense.

 

Troop 414 Technology Policy                                     

At Troop 414 we strive to focus on interpersonal communication and an appreciation of the outdoors.  However, we do recognize that the use of technology in the form of electronic devices (smartphones, iPods, iPads, tablets, laptops, cameras, radios, televisions, computers, gaming equipment, etc.) is a part of our world today and is integral in the Scouts’ lives.  For this reason, we have adopted the following technology policy that’s realistic and effective.

We realize there are an incredible number of logical comparisons between a pocket knife and a cellphone. Such as:

▪        Both are tools.

▪        Both could be toys.

▪        Both can be used recklessly.

▪        Both can hurt people.

▪        Both can be highly useful.

▪        Both require training for proper use.

▪        Both can, at times, scare people.

▪        Neither is going away.

We don’t ban knives, hand axes or gas lanterns, we teach their use. Similarly, we don’t ban technology. We teach its use.  Troop 414 has come up with the Technology Chit. Scouts can earn the Technology Chit by (1) reading, acknowledging and signing the following Technology Agreement that uses the familiar 12 points of the Scout Law and (2) by earning the BSA Cyberchip for internet safety by completing the requirements for

revised Apr 2019\ pg 21

 

the Scouts age/grade by going to the https://www.netsmartz.org/scouting website.  After a Scout earns his Technology Chit, the Scout must “recharge” the BSA Cyberchip and sign the Technology Agreement every 12 months to remain active and keep his Technology Chit.  If the Scout breaks any of the rules of the Technology Agreement and does not comply with the requirements to maintain his Technology Chit, that Scout will lose his Technology Chit and will no longer have permission to use electronics at any Troop 414 scouting event.

General Guidelines

  1. Use the technology to build relationships with the Troop, find useful information, communicate and share excitement about scouting.
  2. Updates to social sites using appropriate, (non-­embarrassing), photos or clips can share and build excitement about scouting.
  3.    Don’t let technology detract from the outdoor experience, the Program experience, or the scouting experience for the Troop or patrol.    
  4.    Earn the Technology Chit and follow the following Technology Policy that follows the 12 points of the Scout Law.

Trustworthy

▪        A Scout is truthful with others online and is careful of the information shared.

▪        He does the right thing when sharing and makes sure to have permission to share the words or pictures of others.

Loyal

▪        A Scout uses his phone or device in a way that adds to his Troop or patrol.

▪        A loyal Scout is careful to post only appropriate photos or clips and would never want to embarrass others with his updates or communication.

▪        A loyal Scout would not use a phone to exclude some Scouts from the conversation, for example with secret messages.

Helpful

▪        A Scout could use applications that can add to the outdoor experience, such as a star-map, first aid or GPS.

▪        A Scout should alert others to scams, cheats, and suspicious sites and point them to reliable sources of information. Encourage people to report bad online behavior.

▪        A Scout may use a phone to take appropriate photos of events or situations for the Troop or for personal memories.

 

Revised Apr 2019\pg 22

Friendly

▪        A Scout could use his phone to assist someone else with information or access to communication.

▪        A Scout could use his phone to invite others to join scouting or to remind his fellow Scouts of important events and activities.

Courteous

▪        Ringers and alert messages should be muted — beeps, rings, and recorded music take away from the outdoor and Scout experience.

▪        A device should not be a distraction. Scouts should pay attention to the Program and fellow Scouts. In a program or Troop situation, a Scout should avoid checking his phone for incoming messages or emails, unless messages related to the Program are expected. Consider using “airplane mode” and wait to check at designated free times.

▪        A courteous Scout does not interrupt a conversation with others to stop and check for inbound messages. The courteous Scout focuses his attention on his personal interactions, such as conversations in which he is engaged.

▪        A phone should not be used to insulate a Scout from the outdoors or others. For example, a Scout should not use headphones during a scouting activity. During a Scout outing a phone should not be used for entertainment such as playing solo electronic games, idle web surfing, shopping, etc.

▪        A phone should not be used to play music or videos — for himself or for others — at an outdoor experience. Phone music at a campsite or campfire will take away from the outdoor experience for others.

Kind

▪        Not everyone can afford a smartphone. A Scout needs to be sensitive to others and avoid using his phone in a way that looks like boasting and makes other Scouts disappointed that they cannot afford such a device. This is no different from any other piece of gear.

▪        A Scout always treats people with respect while on social networks, playing games, talking, texting or in other digital activities.

Obedient

▪        When using digital devices, a Scout follows the rules and examples set by parents, guardians, teachers, and Scout leaders.

▪        A Scout abides by the rules on websites, services, devices and games.

▪        A Scout is aware that different settings, events or locations will have different rules for use of electronics.

Cheerful

▪        A Scout uses games, messaging tools and social forums to build relationships with others while having fun.

Revised Apr 2019\pg 23

 

Thrifty

▪        A Scout recognizes that his phone may run out of power and learns to take measures to conserve power in his device such as by turning it off when not in use or by switching to “airplane mode” to conserve his battery.

▪        A Scout should not become overly reliant on his device. For example, a Scout should be ready with his map and compass rather than rely on his smartphone GPS.

▪        A Scout is a smart consumer. He knows his voice, text, and data plans and uses them wisely, careful not to run up charges on apps and sites.

Brave

▪        The Scout should not normally be calling home or sending text messages back and forth with home. If the Scout thinks there is an urgent need to contact home, he should consult an adult leader first.

▪        Parents need to understand and agree that they are normally not to send messages or call their Scout while he is out with the Program. Communication from home should be routed through an adult leader.

▪        Stand up for what is right. Do not participate in mocking or bullying others, even if others are doing it. Report suspected abuse to a trusted adult, like a parent or leader

Clean

▪        A Scout uses clean language and only discusses appropriate topics when using digital devices to communicate with others.

▪        A Scout needs to take responsibility and take care of his device against damage from dirt, drops, water or other hazards. He may want to keep it carefully packed away against damage. He keeps his gear in good, working order.

Reverent

▪        A Scout respects the feelings of other people and would never use digital devices to spread irreverent ideas.

Agreement:   

  1. In consideration of the technology policy requirements we have read and understand the policies/guidelines for electronic use at Troop events.
  2. Electronic devices brought to a Scouting event is at the Scout’s risk and Troop 414 or any of its adult leaders are not responsible for the electronic device or it’s safe return from a trip. Only you or your child assume said responsibility.
  3.    If an electronic device is seen in a latrine or shower area, it will be confiscated immediately, held by the Scoutmaster or other designated adult leader and will not be

 

Revised Apr 2019\pg 24

 

returned until the Troop returns from the trip and a meeting takes place between the Committee Chair, Scoutmaster, youth in question and his parents.

  1. My Scout and I understand that if an inappropriate/serious misuse of the technology policy occurs, that an electronic device will be confiscated, and local authorities and Laurel Highlands Council will be notified.

 

Troop 414 Technology Policy

Sign Off

Scout Signature:______________________________________ Date:______________

Scout Name Printed:___________________________________

 

Parent Signature:_____________________________________ Date:______________

Parent Name Printed :__________________________________    

 

Troop 414 Bylaws

Sign-off Sheet

Scouts along with their Parent/Guardian are annually required to acknowledge, that they have received a copy of Troop 414 Bylaws, and that they agree to abide by the Troop 414 Bylaws in addition to all rules, regulations, policies and procedures issued by the Boy Scouts of America.

Every Scout must return a signed acknowledgement form to the Bylaws Chairperson, in order to participate in Troop events.

Please acknowledge your receipt of the Bylaws and your agreement to abide by the Bylaws and all BSA rules, regulations, policies and procedures by signing in the spaces provided below and returning this page to the Bylaws Chairperson.

The Troop’s Bylaws do not contain or detail every Troop 414 and BSA policy and procedure. The Troop Committee reserves the right to interpret, change and make exceptions to the Bylaws, Troop policies and Troop procedures at any time. The Troop Bylaws and this acknowledgement form can be found on the Troop’s website. Complete BSA rules, regulations, policies and procedures can be found in numerous BSA publications, including the Scout Handbook.

We have received a copy of the Troop 414 Bylaws and agree to adhere and abide by its content and all BSA rules, regulations, policies and procedures.

Scout’s Name: (print)_______________________________________________________

Scout’s Signature: _________________________________________________ Date ________

Parent/Guardian’s Name: (print) ______________________________________________

Parent/Guardian’s Signature: ____________________________________ Date ________

 

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s